June 2022 Board Meeting Minutes
June 2022 Board Meeting Minutes
The Cypress HOA Board of Directors Meeting June 24, 2022
President K. Schmode called the meeting to order at 1:30.
Board Members B. Keith (Treasurer) and D. Theobald (Secretary) were in attendance along with S. Graves (Community Manager).
Secretary D. Theobald made a motion to approve the agenda and the meeting minutes from April 21,2022. Treasurer B. Keith seconded that motion.
Presentation of Reports
Treasurer Report was presented by B. Keith
-Budget Review
-Review of status with updated HOA invoices-5% increase was added. It was noted that an ACH bank transfer option will be added to the invoices.
Management Report was presented by S. Graves
-Presentation by All Com on gate options. Review of the Cap XL system and cost
was reviewed with the Board. Cost of approximately $5500-7000.
-Pool Review presented by R. Gaskins(maintenance). Report was given on our salt
cell system, filters, and a request for a hammer head to clean the pool. We will need to replace these items. Management did review the cost of the items. We did also request a change of vendor. This was approved and we will now be using Vaughn Pool.
Treasurer B. Keith made a motion to approve a reserve transfer of $14,000 to the operating account and it will go towards the gate and pool. This was seconded by Secretary D. Theobald.
This was approved unanimously.
K. Schmode- yea B. Keith- yea D. Theobald-yea
-Dock Recommendations received from the Dock liaison S. Schrader was reviewed by the Board. The Board will prioritize the request and will keep it for future review.
Management did review the broken cable on Dock B and C breakwater.
-O’Connor insurance was reviewed and renewed. An 11% increase was noted which is down from an expected 15%. The contract was signed by President K. Schmode.
-Back flow and pump annual inspection has been completed on the fire suppression system and will be submitted to SBFPD.
- It was noted that Management did hire someone to help with the landscaping. He will start July 29th and be working on Tuesday-Wednesday late afternoons. Thanks to the Turley’s (5C) for the recommendation.
-The COMO contract was reviewed and will be addressed with COMO.
This will be reviewed again at the next Board meeting.
Secretary D. Theobald did report that S. Graves review had been completed and a comp raise was given in May. This was previously voted on by all 3 Board members and approved.
President K. Schmode adjourned the meeting at 3:30.
The next HOA Board Meeting is set for July 29th at 9:00.
Respectfully submitted,
S. Graves