December 2021 Board Meeting
The Cypress at the Lake Board Meeting Minutes for Dec. 16, 2021
President K. Schmode called to order The Cypress HOA Board Meeting at 1:30 pm.
Board members B. Keith (Treasurer) and D. Theobald (Secretary) were in attendance along with Todd Miller (Legal Counsel) and S. Graves (Cypress Management).
President K. Schmode made a motion to approve the agenda and the last meeting minutes. The motion passed in a roll-call vote as follows:
K. Schmode-yea B. Keith-yea D. Theobald- yea
Presentation of Reports
Treasurer Report was presented by B. Keith.
The Cypress Budget was presented, and Treasurer B. Keith did make a motion to pass the budget.
It was approved as follows:
D. Theobald-yea K. Schmode – yea
It was noted by S. Graves that the Cypress property tax and quarterly reserves have been paid for 2021.
Management Report was presented by S. Graves
- S. Graves did request approval for the violations and the emergency protocols to be emailed to all residents and placed on the website.
It was approved as follows:
D. Theobald-yea B. Keith-yea K. Schmode-yea
The water leak protocol is currently being reviewed by the Board for approval.
- It was noted that Cypress will be switching pool vendors. The new vendor will be Pools Unlimited out of Jeff City. Russ will continue his regular maintenance of the pool. Conversation will follow with the pool committee.
- Dock de-icers will be placed soon. They will be placed strategically around the entrance to the docks.
Atlantis Dock has completed the cable repairs on Dock A, B.
The Board would like to thank J. Posadny (dock chair) for offering to come to Cypress and help Russ install them.
- Update on the stucco repair to P1- we are waiting on a date. Weather will play into this.
- Generator update. The generator currently covers the following area.
Lobby, Pool house, Stairwells, Fire Pump Room, Elevator on the lobby side.
The Board will continue this conversation to see if other areas should be added. Please note that the gate should automatically open and will stay open until the power is restored.
- The Board has received a good response from residents on the survey that was emailed out. The survey will remain open until Jan. 1st and then it will be reviewed in more detail.
Legal Counsel Report was given by T. Miller
- The survey will take approximately 4 weeks and then we will proceed with the road easement agreement with the Developers.
- Legal Counsel did review the violation and emergency protocol.
President K. Schmode did state the May HOA meeting should be set. A date was then approved for Sat. May 28th at 9:00 am. A notice will be sent out closer to the date for all residents.
This was approved in a roll call vote.
K. Schmode-yea B. Keith-yea D. Theobald-yea
President K. Schmode did leave the meeting (2:45) and it was then led by B. Keith.
B. Keith and D. Theobald along with management agreed that future conversation would be needed to address the following
- Walkways, Dock tile replacement, review of issues from the new pool vendor.
The January meeting was set for Jan. 20, 2022 at 1:30 pm.
Treasurer B. Keith did adjourn the meeting at 3:00 pm.
Respectfully Submitted by
S. Graves